World Service Conference Planning Meeting

Tuesday November 4 at 130 PAC, 430 EST.

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Meeting ID: 860 2304 1724
Passcode: WeWorld

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Meeting Agenda

Tuesday, November 4, 2025 • 4:30 PM Eastern (EST)

Start Time by Time Zone
Pacific (PST) 1:30 PM
Mountain (MST) 2:30 PM
Central (CST) 3:30 PM
Eastern (EST) 4:30 PM
Britain (GMT) 9:30 PM
Europe (CET) 10:30 PM
New Zealand (NZDT) 10:30 AM, November 5

Ground Rules
• Discussion will precede all votes. Everyone may speak once before anyone speaks twice.
• Please stay on topic and respect queue management.
 GSRs and members attending 2 meetings may vote. NO first-timers may vote.

1. Opening by Liaison for the General Service Board
• Welcome, purpose, and review of agenda.
• Motion: Approve next WSCP Committee meeting to be held Tuesday, December 2, 2025, at
4:30 PM Eastern (EST).
Turn over to chair

2. Officer Elections
• Call for any additional nominations from the floor.
• Review of candidate slate and requirements/responsibilities of each office.
• Vote on WSCP Officers.

3. Motion: Fund Special Convocation in November from WSC Funds
Proposed Motion: “That the WSCP Committee approve funding for the Special Convocation in
November, 2025 using available WSC funds up to $2,000.” Draft Spending Plan:
Item Estimated Cost Notes
Parliamentarian
(professional service)

$1,760 For the event

Zoom upgrade (large
meeting, >100 participants)

$100 Monthly upgrade; may vary

slightly

Election software
(ElectionBuddy or
SimplyVoting)

$89–$119 Single-use plan for small
nonprofit election

Tech support & hosting
(volunteer roles)

$0 Covered by WSCP Secretary

& Tech Hosts

Other
Total Estimated Budget $1,949–$1,979 Approximate range
Discussion Points:
• Confirm funding source and spending authorization process.
• Assign point person to finalize vendor selection and payment.
• Approve or amend spending plan.
• Vote on motion.

4. Additional Considerations for Virtual Conference Logistics
• Confirm registration process and participant access list.
• Decide whether to record the meeting for archival reference.
• Identify timekeeper, queue manager, and minute-taker.
• Confirm backup tech host.

5. Next Steps & Adjourn
• Confirm owners, deadlines, and follow-up items.
• Entertain Motion to Adjourn